Technology

Pros And Cons Of Gmail Compared To Other Email Services

By questopedia 01 Aug, 2025 65

Lots of people like students and employees use Gmail everyday for both professional and personal work because it offers easy access on phones and computers. But there are also many other email apps and it is good to compare Gmail with them because when you compare you can see what Gmail does better and what other apps can do that Gmail cannot. So through this guide you will learn what makes Gmail special and what it lacks.

What Makes Gmail Different from Other Email Services

Smart Compose Suggestions

This feature of Gmail helps you write emails faster by giving sentence suggestions as you type. It learns how you write and then shows ideas to finish your message.

Priority Inbox Sorting

Also Gmail puts your emails into groups like Primary, Social and Promotions. This helps you see the important mails first and skip the less important ones. 

Integrated Google Meet 

In Gmail you can start a video call or chat without leaving your inbox. You can click a button to join a Google Meet meeting or send an instant message in Google Chat. 

Confidential Mode 

Confidential mode of Gmail lets you send mail that expires after a set time and can’t be forwarded or copied. This is useful when you share private notes or sensitive files.

What Features are Missing in Gmail?

Email Recall Option 

Some mail apps like Outlook let you recall a message after you hit send so it never reaches the other person. Gmail does not offer true recall for free accounts.

End-to-End Encryption Option

Also other apps give you built-in end-to-end encryption and only you and the recipient can read your mail. But Gmail free users must install extra plugins.

Advanced Offline Mode

Gmail lets you use email without the internet but only recent messages and some files are available. Apps like Outlook or Apple Mail give full access to all your emails offline.

Unified Inbox for Multiple Accounts

There are many mail apps that allow you to see all your email accounts in one inbox without signing in and out. But Gmail’s mobile and web versions let you switch accounts.

How to Speak to Someone at Gmail?

  • You can open the Gmail Help Center and sign in to your account.

  • Click on the Contact Us section and choose your issue from the list.

  • Now you can select the option you like from a call or chat.

  • In case no phone option appears then post in the Help Community. 

  • In case of urgent support you can dial 650-253-0000.

  • Then follow the voice menu prompts until you reach a person.

Finishing 

Gmail is the best option for you and you can use Smart Compose and Priority Inbox when you need fast typing and neat sorting but you may turn to another app if you need built-in encryption or recall. When you wonder How do I speak to someone at Gmail? Remember that opening the Help menu is the first step towards a solution.