Looking to file confirmation statement with Companies House? Understanding the process is crucial for maintaining your company’s compliance with UK regulations. Let’s delve into what a confirmation statement is and why it’s essential for your business.

What is a Confirmation Statement
A confirmation statement, formerly known as an annual return, is a legal requirement for all UK registered companies and LLPs. It provides a snapshot of essential company information, such as details of directors, shareholders, registered office address, and share capital. This statement must be filed at least once a year with Companies House, the UK’s registrar of companies.

Why File a Confirmation Statement?
Filing a confirmation statement is vital for several reasons:

• Legal Compliance: It’s a legal requirement under the Companies Act 2006 to file an accurate confirmation statement annually.
• Transparency: It ensures transparency by providing up-to-date information about your company to stakeholders, including customers, suppliers, and investors.
• Avoiding Penalties: Failure to file your confirmation statement on time can result in fines or even the dissolution of your company.
• Maintaining Good Standing: Filing your confirmation statement demonstrates that your company is active and compliant with regulations, enhancing its reputation.

Ways to File a Confirmation Statement
To file your company’s confirmation statement, you have several options. Here are the ways you can do it:

• Online Filing: Companies House offers an easy and convenient online filing service. You can submit your confirmation statement electronically through their website. This method is quick, secure, and allows you to make updates or changes easily.
• By Post: If you prefer traditional methods, you can file your confirmation statement by downloading form CA01, filling out a paper form and sending it by post to Companies House. However, this method may take longer and is less efficient compared to online filing.
• Through Your Accountant: Many limited company accountants offer services to file confirmation statements on behalf of their clients. If you’re not confident in handling the process yourself or prefer to delegate tasks, hiring an accountant can be a smart choice.

How to File Confirmation Statement with Companies House
Follow these steps to file your confirmation statement seamlessly:

• Gather Information: Collect details of your company’s officers, shareholders, and registered office address.
• Access Companies House Web Filing Service: Log in to your Companies House account or create one if you haven’t already.
• Navigate to Confirmation Statement Filing: Select the option to file a confirmation statement from the dashboard.
• Review and Update Information: Ensure all company details are accurate and up-to-date. Make any necessary changes.
• Pay Filing Fee: Pay the required filing fee, which varies depending on your company’s structure.
• Submit Statement: Review the information one last time before submitting the statement electronically to Companies House.

Confirmation Statement Filing Fee
The filing fee for a confirmation statement depends on how you choose to file it. Here are the current fees:

• Online Filing: £13
• Paper Filing: £40

Online filing is not only cost-effective but also quicker and more convenient.

Confirmation Statement Filing Deadline
Your confirmation statement must be filed at least once every 12 months, typically on the anniversary of your company’s incorporation or the previous confirmation statement filing date. Failure to file by the due date can result in severe consequences, including penalties and potential legal action.

Filing your company’s confirmation statement is not just a legal obligation; it’s a crucial step in maintaining transparency, compliance, and good standing in the eyes of stakeholders. By understanding why and how to file, along with deadlines and fees, you can ensure your business remains on the right side of the law.

Managing your company’s financial and administrative tasks can be overwhelming. Consider hiring small business accountants to handle your confirmation statement filings and other compliance matters efficiently. Focus on growing your business while professionals take care of the paperwork.