In our current business climate of rapid and constant change, being efficient and accurate is key. Whether a retail store, distribution center, or manufacturing facility, you can increase workflow and productivity significantly by using the right tools. Bar Code Scanners are one of the key tools for modern business. Scanners not only enhance operational efficiency but also reduce error when managing inventory, processing sales, and tracking assets.

As a premium supplier of office automation products, Pacific International offers a large selection of bar-code readers and scanners, including handheld and fixed, for all applications for your business.

Understanding Bar Code Scanners

Prior to discussing distinctions, it's critical to define what Bar Code Scanners do. A bar code scanner is a machine that interprets information stored in bar codes and translates that information into a digital format the inventory system, point-of-sale software, or asset management solution can understand. 

Many organizations also use Bar Code Scanners in conjunction with a label and barcode printer to produce labels on the spot, eliminating tracking mistakes and minimizing labor-intensive inventory operations. 

When it comes to the actual Bar Code Scanner models, there are essentially two types: 

• Handheld Scanners - mobile and versatile devices that a human hand operates, and 
• Fixed Scanners - stationary scanners built for a more automated or high-speed environment. 

Handheld Bar Code Scanners: Flexibility and Convenience

Handheld scanners are a basic component of retail, logistics, healthcare, and field services.  Their ability to be used anywhere is ideal for the operation that scans in various locations or has irregularly shaped products to scan. 

Handheld Scanners - Pros:

• Mobility: Employees can walk around while they scan products in stockrooms, warehouses, or aisles of the store.
• Easy to Use: Simple trigger operation allows all staff to easily use.
• Versatility: Handheld scanners are used for various functions across markets including retail, logistics, and healthcare. 
• Wireless: Many offer Bluetooth or Wi-Fi options, which eliminates cords from your work area and helps streamline employee workflow. 

Handheld Scanners - Cons:

• Manual: Staff must engage with the device, which will slow down a high-volume scanning operation.
• Battery Life: Wireless versions must be charged on a regular basis to be considered efficient. 

In all, handheld scanners are the best choice if your business requires flexibility or portability. 

Fixed Bar Code Scanners: Speed and Automation

Fixed barcode scanners remain in one location and can read an item as it passes by the scanner. They can be found in supermarkets, on production lines, and in warehouses that use conveyor systems.

Benefits of fixed scanners:

• Fast: They can read hundreds of barcodes in quick succession, increasing throughput.
• Hands-free operation: They require very little human involvement, reducing labor costs.
• Interfaces with current infrastructure: They can connect to sweeping point of sale systems, barcode and label printer, other office automation, etc.
• Accuracy: Less handling equals fewer errors and more reliable data.

Drawbacks:

• No mobility: The item is transported to the scanner, limiting flexibility.
• Requires installation: Some knowledge of tech configurations and calibrations may be necessary for installation.

If you own a business where you need to scan the same types of items many times in a day, a fixed scanner will be a game changer that you will not be able to match with a handheld scanner.

Choosing the Right Scanner for Your Business

Deciding between handheld and fixed Bar Code Scanners depends on your workflow, operational needs, and business volume.

Choose Handheld Scanners if:

• Staff moves between multiple locations.
• Items vary in size or shape.
• Flexibility is needed for occasional scanning in less structured environments.

Choose Fixed Scanners if:

• High-volume, repetitive scanning is part of your workflow.
• You’re setting up automated or semi-automated processes.
• Items pass through a fixed scanning point such as a conveyor belt or checkout counter.

Many businesses find the best results by combining both types of scanners. For instance, a retail store may use fixed scanners at checkout counters and handheld scanners for stock audits or shelf labeling.

Integrating Bar Code Scanners with Office Automation Tools

Bar Code Scanners should be connected to other office automation things for the best efficiency. When scanners are integrated with a barcode and label printer, businesses can create labels for their inventory, assets, or shipments on-site, eliminating errors and enabling more efficient processes. 

Pacific International provides a complete selection of barcode readers and scanners and barcode and label printers to ensure your business is utilizing advanced office automation products to its greater level of productivity and accuracy.

Final Thoughts

Selecting appropriate Bar Code Scanners is crucial to maximize business efficiency. Both handheld and fixed barcode scanners have several advantages depending on your specific business needs. Take into account workflow, volume, and mobility before deciding on a purchase.

For those businesses looking for professional office automation products, along with a company you can trust for advice, you can count on Pacific International. We offer an extensive range of long-lasting barcode readers and scanners along with an extensive range of barcode and label printers for your operational and business efficiency, safety and accuracy.

Contact Pacific International today to discuss your application and business, and receive our assistance in finding the best suitable Bar Code Scanner. This is the first step towards automating your business.